Agent's Executive Assistant - State Farm Agent Team Member
Full Time in West Palm Beach - FL - 33405
Benefits
- Competitive salary
- Paid time off
- Opportunity for advancement
- Training & development
- Bonus based on performance
We are seeking a highly organized and proactive Executive Assistant to serve as the right hand to the Agency Owner. This role plays a critical part in ensuring the agency operates smoothly day-to-day by managing office systems, supporting team members, and maintaining operational structure.
The ideal candidate is detail-oriented, dependable, and thrives in a fast-paced professional environment. This position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
This role is perfect for someone who enjoys creating structure, keeping teams organized, and helping a growing business operate efficiently.
Responsibilities
• Serve as the primary administrative and operational support to the Agency Owner
• Manage and maintain the Agent’s calendar, scheduling, and priority tasks
• Prepare and track daily, weekly, and monthly agency activity reports
• Monitor agency performance metrics and assist with reporting and accountability
• Coordinate onboarding and offboarding of team members
• Manage employee records, time off tracking, and assist with payroll preparation
• Track operational and compliance deadlines to ensure agency requirements are met
• Support hiring processes including reviewing applications and scheduling interviews
• Maintain organization of internal processes, documents, and office systems
• Assist with marketing initiatives, customer communications, and agency projects
• Coordinate internal meetings, team events, and office logistics
• Ensure the office environment remains organized, professional, and efficient
• Provide occasional support to customer service and team members when needed
Qualifications
• 3+ years of experience in administrative, executive assistant, office manager, or operations support roles
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving skills and proactive mindset
• Comfortable working with reports, spreadsheets, and office systems
• Ability to work independently and take ownership of responsibilities
• Professional demeanor and ability to maintain confidentiality
• Bilingual Spanish preferred
Compensation $50,000.00 - $65,000.00 per year
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